ABVO® Supervising Diplomates

ABVO® RESIDENCY INFORMATION

(page last updated, 07.2022)

Please note that the Residency Policies & Procedures document is now located on the "ABVO Information" page, under "Organizational Documents & Credentialing Reports". Consult the P&P index to guide you to the appropriate section.

Critical Dates & Deadlines

Certification Process Flow Chart (Updated 11.2020)

Evaluations
Evaluations are to be conducted via an online system. Supervising Diplomates and ABVO Residents must submit forms through the online portal. If you are having difficulty signing into the portal, please contact the ABVO office. Relevant details will be posted on this prior to the January 5th due date. Questions may be directed to the Residency Committee.

Instructions for Google Sheets
Access the following forms directly:
1) Residents starting in 2018 with minimum requirements (instructions).
2) RTP Supplemental Surgical Guide Categories (updated 11.6.19)

Residency Committee Requirements Update:

The Residency committee has met and determined the following in regards to residency requirements.

1. Surgical and case minimums will be suspended for residency programs ending in 2021

2. Surgical and case minimums will be revisited for subsequent resident classes at the annual ACVO meeting based on the data provided by the 6 month evaluations.

3. Clinical week minimums (104 weeks total over a program) will be continued and programs are advised to monitor their resident’s clinic weeks to ensure these are met if the hospital has been closed or the resident ill for COVID 19.

4. If hospital closure and/or resident illness adversely impact the ability of the program to adjust the schedule to ensure minimum clinical weeks are met, the ABVO Residency Committee will consider the impact of the deficiency on a case-by-case basis. It is possible that such a deficiency may require extension of the residency

With this in mind, please continue to log all surgeries and case numbers on your google sheet as you have previously. The data will be crucial in determining the impact of the COVID 19 shutdown on residency productivity.

The committee wants to stay true to our mission of protecting the public by ensuring proper training of all residents. We want to support you all and are happy to discuss contingencies and concerns as they arise.

Dr. Kate Myrna (ABVO Residency Committee Chair)

Applications for Residency Training Programs (Universities & Clinics)
The updated Residency Training Program Application form is available below.
Download and complete this Word document (updated 07.27.22) and send it to the ABVO office (note change in submission address herein). Complete RTP Applications from institutions that are currently training one or more Residents must be submitted by AUGUST 15TH for consideration prior to the ACVO meeting or FEBRUARY 15TH for consideration in the spring. Programs will not be considered on a rolling basis. It is the goal of the Residency Committee to review and approve/decline all RTP applications by October 1st and April 1st. A delay may occur if additional information is requested by the committee. Individual requests (last minute funding, etc.) may be considered on a case to case basis as long as existing programs are submitted 90 days before the start of the program and new programs are submitted 120 days before the start of the program. Please direct any questions to the Residency Committee.

Applications for Prospective Residents
Please reference the Credentials Information page for more information. The Provisional Resident applications are handled by the ABVO Credentials Committee.

Program Supervision Changes and Information on Probation Suspension and Revocation of a Residency Training Program
Download this new document (approved 9.30.19)

Supervising Diplomates Residency Information Form
In order to facilitate timely tracking of Supervising Diplomates’ (Sup Dip) information for residents, the ABVO will require all Supervising Diplomates to submit the “Supervising Diplomate” form, beginning August 15th, 2017.

Supervising Diplomates are required to submit ABVO notification form when the following occur:

1) Becoming a Supervising Diplomate or External Participant for the first time, for each resident
2) After a time lapse, if changing or adding additional residents whom are overseen by that SD or EP
3) If exiting from a current residency program and will be replaced by another Supervising Diplomate

IMPORTANT! Before completing this form to remove your status as an SD or EP, you must submit the “Certifying Examination Supervising Diplomate Form" for credentials. This is available when signed in to your ABVO portal, located directly under the ‘Supervising Diplomate Forms’ tab. If this is not submitted through the portal first, you will lose all access to all SD forms on the portal and not be able to complete these for residents in the future.

Submission and confirmation received via the Supervising Diplomate form are the only official means of communication to the Residency Committee in this matter. Emails to the office and to the Residency about such changes will no longer be accepted.